EnterEnterprise Report Management
ERP software automatically processes reports and printouts from all types of systems. The technology has evolved over time from two earlier technologies that were used to capture green bar printouts. Computer Output to Laser Disc (COLD) was a technology first introduced to transfer a copy of printouts to a compact disc (CD). The technology had several advantages over paper or the more traditional means of distribution, Computer Output Microfilm (COM). The CD used for distribution and storage was compact and very inexpensive to send via the mail. Information was stored on the CD in a data format making it very easy to access. In addition, the information could be easily copied and pasted into desktop applications for further study
Document Management Systems (DMS)
Document management is how your organization stores, manages and tracks its electronic documents.
A document is "recorded information or object which can be treated as a unit". While this sounds a little complicated, it is quite simply what you have been using to create, distribute and use for years. We can define document management as the software that controls and organizes documents throughout an organization. It incorporates document and content capture, workflow, document repositories, COLD/ERM, and output systems, and information retrieval systems. Also, the processes used to track, store and control documents.
Document management is one of the precursor technologies to content management, and not that long ago was available solely on a stand-alone basis like its imaging, workflow, and archiving brethren. It provides some of the most basic functionality to content management, imposing controls and management capabilities onto otherwise “dumb” documents. This makes it so that when you have documents and need to use them, you are able to do so.
Some of the key features in document management include:
- Check-in/check-out and locking, to coordinate the simultaneous editing of a document so one person’s changes don’t overwrite another’s
- Version control, so tabs can be kept on how the current document came to be, and how it differs from the versions that came before.
- Roll-back, to “activate” a prior version in case of an error or premature release.
- Audit trail, to permit the reconstruction of who did what to a document during the course of its life in the system.
- Annotation and Stamps
Document management systems today range in size from small, standalone systems to large scale enterprise-wide configurations serving a global audience. Many document management systems provide a means to incorporate standard physical document filing practices electronically.
SANBack has specialized in Document Management Systems for the past 20 years. We have installed turnkey DMS systems, functioned as a COLD/ERM Service bureau, provided hybrid systems as well as Web Hosting of COLD/ERM processed data.
Document management is how your organization stores, manages and tracks its electronic documents.
According to ISO 12651-2, a document is "recorded information or object which can be treated as a unit". While this sounds a little complicated, it is quite simply what you have been using to create, distribute and use for years.
Now, we can define document management as the software that controls and organizes documents throughout an organization. It incorporates document and content capture, workflow, document repositories, COLD/ERM, and output systems, and information retrieval systems. Also, the processes used to track, store and control documents.
Document management is one of the precursor technologies to content management, and not all that long ago was available solely on a stand-alone basis like its imaging, workflow, and archiving brethren. It provides some of the most basic functionality to content management, imposing controls and management capabilities onto otherwise “dumb” documents. This makes it so that when you have documents and need to use them, you are able to do so. Some of the key features in document management include:
Check-in/check-out and locking, to coordinate the simultaneous editing of a document so one person’s changes don’t overwrite another’s
Version control, so tabs can be kept on how the current document came to be, and how it differs from the versions that came before
Roll-back, to “activate” a prior version in case of an error or premature release
Audit trail, to permit the reconstruction of who did what to a document during the course of its life in the system
Annotation and Stamps,
Document management eventually was subsumed into content management in no small measure because there is more information available to us today than ever before, and most of it is not being created by us. Thanks to the mainstreaming of a whole range of sources like the Web, thumb drives, smartphones, etc., the need has accelerated to deal with information of all kinds: not just in terms of more media types like text vs. images vs. voice files, but also in terms of how structured – and thus how readily managed – it all is.
Document management systems today range in size and scope from small, standalone systems to large scale enterprise-wide configurations serving a global audience. Many document management systems provide a means to incorporate standard physical document filing practices electronically. These include:
Storage location
Security and access control
Version control
Audit trails
Check-in/check-out and document lockdown.
Document management is how your organization stores, manages and tracks its electronic documents.
According to ISO 12651-2, a document is "recorded information or object which can be treated as a unit". While this sounds a little complicated, it is quite simply what you have been using to create, distribute and use for years.
Now, we can define document management as the software that controls and organizes documents throughout an organization. It incorporates document and content capture, workflow, document repositories, COLD/ERM, and output systems, and information retrieval systems. Also, the processes used to track, store and control documents.
Document management is one of the precursor technologies to content management, and not all that long ago was available solely on a stand-alone basis like its imaging, workflow, and archiving brethren. It provides some of the most basic functionality to content management, imposing controls and management capabilities onto otherwise “dumb” documents. This makes it so that when you have documents and need to use them, you are able to do so. Some of the key features in document management include:
Check-in/check-out and locking, to coordinate the simultaneous editing of a document so one person’s changes don’t overwrite another’s
Version control, so tabs can be kept on how the current document came to be, and how it differs from the versions that came before
Roll-back, to “activate” a prior version in case of an error or premature release
Audit trail, to permit the reconstruction of who did what to a document during the course of its life in the system
Annotation and Stamps,
Document management eventually was subsumed into content management in no small measure because there is more information available to us today than ever before, and most of it is not being created by us. Thanks to the mainstreaming of a whole range of sources like the Web, thumb drives, smartphones, etc., the need has accelerated to deal with information of all kinds: not just in terms of more media types like text vs. images vs. voice files, but also in terms of how structured – and thus how readily managed – it all is.
Document management systems today range in size and scope from small, standalone systems to large scale enterprise-wide configurations serving a global audience. Many document management systems provide a means to incorporate standard physical document filing practices electronically. These include:
Storage location
Security and access control
Version control
Audit trails
Check-in/check-out and document lockdown.